What Are The Benefits of Fleet Management Software?


Both the public and private sectors use asset management software. There should be as many equipment units, workstations, and locations as possible. Scalability lets you adapt to changes in the business environment. There are a few important features that make up the best fleet maintenance software.

Managing Inventories

You can manage your fleet’s inventory through inventory management. You can build a database of parts numbers and descriptions for your fleet using effective fleet maintenance solutions. All workshops, warehouses, and stores in your organization can also manage parts.

In addition, fleet software lets users automatically reorder parts, transfer parts between locations, adjust order quantities, and much more.

Effective inventory management not only reduces costs and saves time but also increases productivity.

Managing Assets

Asset management requires fleet management systems. From acquisition to disposal, you can manage any asset within your organization. Using fleet software, you can group assets into categories based on similar operating, accounting, and physical characteristics. These characteristics include:

  • Consumption of fuel and oil
  • Indemnities
  • Technical details
  • Location assignmentMaintenance schedules
  • Keeping accounting records
  • Performance Details
  • Operational information
  • Historical usage
  • Overview of repair history
  • Unit allocation
  • Downtime

Your staff can track and reference asset information, giving them control over the entire asset lifecycle.

Time/Labor Management

Fleet maintenance software includes features that allow users to view the functions and responsibilities of employees. Users can view:

  • Reporting of absences, sick days, etc.
  • Performance of technicians
  • Licensing and certification of technicians
  • Injuries to operators
  • Keeping safety records

Employee, shift, supervisor, and location tracking is possible. By combining these features, you can greatly improve productivity and reduce labor costs in your organization. A centralized labor management system enables fleets to make better use of labor resources.


With all of the powerful features, fleet maintenance systems offer, the ability to house all of this data in one place is a valuable resource.

There are hundreds of stand-alone reports and ad-hoc reporting tools in AssetWorks FleetFocus, for instance. FleetFocus users can create any report against the data and embed it into portals or export it to Excel or PDF files.

Inventory, asset management, labor, and time management monitoring allow fleet managers to analyze and discover trends that directly affect a company’s bottom line.

Managing Work Orders

Supports shop operations, vendor management, and work order management across all aspects of asset maintenance operations. Features include:

  • Management of outside repairs
  • Capturing workshop labor
  • Campaigns for repair and service
  • Tracking warranties and repairs
  • Service and maintenance schedules nested
  • Occupational standards
  • Various requests for work

Your staff can create custom workflows to cater to unique business requirements and support various fleet operations. Customizing work order formats to include information relevant to the process, type, and shop floor is possible.


A fleet maintenance software program offers several noteworthy features in addition to work order management. Fleets can benefit from increased availability and performance of equipment while reducing paperwork and clerical errors. Seeing Work Order Management as a profit opportunity instead of an expense is essential to a company’s bottom line.

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